We Build the AI Infrastructure That Runs Modern Real Estate Teams.
NexXaBase is an AI Automation Agency exclusively serving real estate agencies and brokerages. We don't do web design. We don't do social media. We build the automation systems that save your team 10+ hours a week.
How We Started
From a single lead follow-up problem to a full AI infrastructure agency — exclusively built for real estate.
- 2022 — Launch
NexXaBase Founded
Built to solve one problem: real estate teams drowning in lead follow-up. We launched with a single focus — automation that works without needing a developer on staff.
- 2022 — First 10 Clients
Starter Package Proven
Our first 10 agencies validated the core thesis. Average response time dropped from 4 hours to under 3 minutes. The Lead Capture system became our flagship product.
- 2023 — Platform Expansion
Voice AI & WhatsApp Added
We integrated Vapi.ai for inbound voice qualification and WhatsApp Business for multilingual lead engagement — extending our stack beyond CRM into every channel leads use.
- 2024 — Growth Package
Full Pipeline Automation
Launched the Growth package combining AI lead scoring, automated calendar booking, and property matching. Client portfolios scaled from 50 leads/month to 500+ without adding headcount.
- 2025 — Enterprise Systems
Full-Brokerage Autonomy
Enterprise clients now run complete lead-to-contract pipelines autonomously. Our systems process qualification, booking, follow-up, and document generation — all without human touchpoints.
Our Process
Four steps from first call to live system — then ongoing retainer support to keep everything running.
01. Discovery Call (Free)
A focused 30-minute call to map your current lead flow, CRM setup, and the biggest time sinks in your team's daily operations. We come prepared with questions. You leave with clarity.
02. Custom Blueprint
We design your automation architecture end-to-end and get your sign-off before building anything. Every trigger, every workflow, every integration is mapped and approved before a single line of code runs.
03. Build & Deploy
We build, QA, and go live. Starter systems are typically deployed in 5–7 business days. Growth and Enterprise systems run 2–5 weeks depending on scope. You get a walkthrough video on launch day.
04. Monthly Retainer
APIs change. Platforms update. Your retainer means we own the uptime. Monthly monitoring, prompt tuning, bug fixes, and a performance review call are all included — so you never have to think about it.
Real Estate Teams Getting Real Results.
"Before NexXaBase, we were losing half our Zillow leads because no one could respond fast enough. Now the system responds in under 2 minutes, qualifies the lead, and books a call — without anyone touching it."
Marcus Rivera
"The WhatsApp bot they built for us handles listing inquiries in three languages. Our team used to spend 3 hours a day on follow-up messages. That time is now spent on closings."
Priya Nair
"We were skeptical about AI voice agents, but the inbound call qualification system NexXaBase deployed is indistinguishable from a trained ISA. Our show rate for listing appointments is up 40%."
Jordan Ellis
"Contract generation used to take our admin team 45 minutes per deal. NexXaBase integrated DocuSign with our CRM — now it's under 4 minutes and fully automated. The ROI on just that one system paid for the annual retainer."
Sandra Chen
"The lead scoring system they built catches buyers who are actually ready to transact. We stopped wasting time on unqualified leads and our agents are having better conversations with fewer prospects."
Tyler Brooks
The numbers behind every automation system we deploy.
0+
Active Client Agencies
0hrs
Saved Per Team Per Week
0min
Avg Lead Response Time
0.9%
System Uptime SLA
0%
Avg Increase in Show Rate
Tech Stack / Tools
The standard AAA stack, applied specifically to real estate. Every tool chosen because it solves a real estate problem — not because it's trending.
CRM & Pipeline
GoHighLevel
Make.com
AirtableAI & LLM
GPT-4o
Pinecone
Voiceflow
Voice & Chat
Vapi.ai
Bland AI
BotpressMessaging
Twilio
WATI
WhatsApp API
Documents & Data
DocuSign
PandaDoc
ZapierFrequently
Asked Questions
Your questions about NexXaBase — who we are, how we work, and what makes us different.
Yes — exclusively. Every system we build, every tool we select, and every integration we configure is designed around real estate workflows. We don't do general marketing automation or SaaS onboarding flows. Our depth comes from this focus.
For most tools, yes — you own the accounts (GoHighLevel, Make.com, OpenAI, Twilio, etc.). This protects you: if you ever part ways with us, you keep everything. We configure and manage them under your ownership.
Zero technical knowledge required. We handle all setup, configuration, and documentation. On launch day you receive a walkthrough video. Ongoing changes are handled through your retainer — you submit a request, we implement it.
Marketing agencies drive traffic. We convert it. We build the backend infrastructure — lead qualification, CRM automation, AI chatbots, voice agents — that determines whether that traffic turns into closed deals or wasted ad spend.